Office Administrator & Sales Coordinator (m/f/d)

Our client is a Japanese-owned international trading company specializing in industrial materials and components for the manufacturing sector. With operations across Europe and close collaboration with customers and suppliers worldwide, the company is seeking a proactive and organized Office Administrator & Sales Coordinator to support its Hamburg office.

Job Responsibilities

Office Administration

• Manage day-to-day office administration and general affairs activities
• Handle office supplies, facility management, and vendor coordination
• Maintain company records and support administrative procedures
• Assist in managing relationships with external service providers and local authorities as required

Sales Coordination

• Process customer orders and supplier purchase orders
• Coordinate order fulfillment and monitor delivery schedules
• Arrange shipments and liaise with logistics providers
• Prepare and maintain sales-related documentation and records
• Support communication between customers, suppliers, and internal stakeholders

Reporting & Internal Coordination

• Prepare and submit periodic reports and documents to headquarters
• Support management with administrative and coordination tasks
• Assist with data collection, documentation management, and ad hoc projects
• Facilitate smooth communication between local and international teams

Job Requirements

• Native-level German language skills
• Business-level English communication skills
• Previous experience in office administration, general affairs, sales support, or a similar administrative role
• Experience in order processing, sales administration, logistics, or customer service is advantage