HR Generalist (m/f/d)

Overview

Our Japanese client - Leading semiconductor inspection solutions is looking for HR Generalist , this role is a key multifunctional role responsible for managing daily HR operations, office administration, payroll coordination, employee support, and immigration/travel processes. This position ensures compliance with relevant employment laws and regulations (including international aspects), fosters a positive and inclusive work environment, and supports efficient office operations across global teams. The ideal candidate is highly organized, detail-oriented, and experienced in handling both people focused HR functions and operational/administrative tasks in a dynamic, international setting.

Responsibilities

HR & Talent Management

• Collaborate with hiring managers and external agencies to source, interview, and onboard candidates for technical, administrative, and other roles.
• Conduct structured interviews, manage offer processes, pre-employment screenings, and maintain applicant records.
• Support employee onboarding, offboarding, status changes, and HR record-keeping.
• Coordinate training and development programs, including external workshops for technical/soft skills and mandatory compliance/safety trainings.
• Foster positive employee relations through engagement initiatives, open communication, conflict resolution, performance guidance, and confidential handling of concerns, grievances, or investigations.

Payroll, Benefits & Compensation

• Oversee the monthly payroll cycle to ensure accuracy, timeliness, and full compliance with German labor laws, tax regulations , and social security contributions.
• Prepare payroll data, including auditing timesheets, verifying hours worked, calculating gross/net pay, processing deductions, bonuses, overtime, leave balances, and coordinating statutory contributions with accounting.
• Perform final double-check and review of prepared payroll data to identify and resolve discrepancies, ensure data integrity, and confirm compliance.
• Approve payroll runs for final processing and payment (in collaboration with accounting teams or external payroll providers as applicable).
• Administer employee benefits enrolment, provide guidance on programs, and maintain accurate benefits records.
• Analyze compensation data for market competitiveness and internal equity.
• Respond to employee inquiries regarding payroll, pay calculations, deductions, and benefits.

Compliance, Policy & Additional Support

• Monitor and ensure adherence to labor regulations, working time rules, disciplinary procedures, and performance management.
• Liaise with legal advisors on regulatory updates and develop localized HR policies aligned with global guidelines.
• Develop and implement office policies/procedures to enhance efficiency and compliance.
• Maintain organized company records, documentation, and confidential employee files.

Immigration, Global Mobility & Travel Support

• Coordinate immigration matters, including visa/work permit applications, sponsorships, documentation preparation, and compliance for employees on international assignments.
• Support local and overseas field service engineers and staff with travel arrangements (flights, hotels, cars) and related documentation.
• Liaise with global HR teams (e.g., Japan, Taiwan, USA, Ireland, Israel), external advisors, and authorities, to ensure timely resolution of immigration, travel, and cross-border issues.
• Maintain accurate records for immigration/travel compliance.

Miscellaneous

• Identify ongoing administrative and HR needs; develop solutions and recommendations to continuously improve workflows, efficiency, and cost-effectiveness.
• Maintain high ethical standards, comply with all company policies/procedures, and handle sensitive/confidential information with discretion.
• Provide general support to employees, managers, and leadership on HR, administrative, or operational matters.
• Report irregular issues or potential improvements to management for resolution.
• Ensure effective communication and collaboration with supervisors, staff, global teams (e.g., Japan headquarters), customers, vendors, and external partners.
• Participate in special projects, organizational initiatives, or other duties as assigned by leadership.
• Contribute to maintaining a clean, safe, and productive work environment.

Requirements

• Valid working visa holder in the EU   
• Fluent command of English and German
• Bachelor’s degree in Human Resources, Business Administration, Office Administration, or a related field (Associate’s degree or equivalent experience considered).
• 4–7 years of progressive experience in HR operations, generalist functions, office administration, payroll, and/or immigration support.
• Experience in a multi-national environment with global mobility/immigration coordination highly preferred.
• Relevant certifications strongly preferred, especially Germany-recognized ones such as: 
• Personalfachkaufmann/-frau (IHK) 
• Geprüfter Betriebswirt/-in Personalwirtschaft (IHK) or similar advanced IHK certifications in personnel/HR management 
• International equivalents like SHRM-CP, PHR, or CIPD (particularly useful for global coordination)
• Excellent verbal and written communication skills (multilingual capabilities a plus for global coordination).
• Proven track record in improving HR/administrative workflows and ensuring regulatory compliance.
• Strong interpersonal, negotiation, conflict-resolution, and customer service skills.
• Exceptional organizational, multitasking, time management, and attention-to-detail abilities.
• Analytical problem-solving mindset with integrity, professionalism, and strict confidentiality.
• In-depth knowledge of HR best practices, employment/labor laws, payroll compliance, and immigration/visa processes (international experience preferred).
• Proficiency in Microsoft Office Suite and HRIS/payroll platforms (e.g., Personio, Workday, BambooHR, HiBob); familiarity with office management tools.
• Basic understanding of import/export regulations and purchasing/inventory processes.
• Ability to handle sensitive information and work effectively across global time 

Benefits

• Medical Insurance - Company pays 50% mandatory and additional premium 50% will be paid to your salary (taxable income)
• Paid Vacation - 25 Days/Year National Holidays *Mid-year new hire employees will be pro-rated
• Sick/Family leave - Follow German Regulations
• Commuting Allowance if applicable - EUR 100.00/month
• Internet Fee -Monthly home internet fee reimbursed
• Non-Regular Work Hours, if eligible – Paid
• Sabbatical - 10 Days (2 weeks) After 7 years of service