Executive Assistant (all genders)

Job Description

Join our dynamic Investment Bank team as a Business Assistant, where you’ll play a pivotal role supporting senior stakeholders. This is an exciting opportunity to leverage your executive assistant expertise in a fast-paced, high-impact environment. If you thrive on flexibility, confidentiality, and delivering exceptional business results, we want to hear from you.

As a Business Assistant within our Investment Bank team, you will provide high-level support to senior leaders, ensuring seamless operations and effective stakeholder engagement. You will manage complex schedules, coordinate travel and expenses, and facilitate key business processes. Your advanced assistant skillset, resourcefulness, and strong business focus will be essential to success in this role.

Job responsibilities

• Manage proactively advanced diary scheduling for meetings, calls, and events, including internal/external meetings, conference calls; support orchestration of Off-Sites/Town Halls/Skip-Levels
• Partner with relevant groups to execute travel and entertainment booking and partner with relevant groups to enable expense processing
• Coordinate department scheduling & transactional activity including internal and external client interactions
• Escalate and enforce all CIB/Firmwide T&E policies with their team including receipt requirements and timely handover of required information
• Communicate with wider support groups and partner with Business Management and other key business stakeholders cross LoB
• Utilize internal systems, complete accurate data entry, produce reporting and collate information as required
• Oversee distribution lists, technology usage and other administrational housekeeping
• Become integral part of business, understand changeable group priorities and business expectation
• Partner with assistants cross LoB to provide coverage as required
• Get involvement in additional activities, projects

Required qualifications, capabilities, and skills

• Fluent in German and English
• Professional client handling and relationship-building skills
• Full competency in diary management and prioritization
• Strong executive communication skills, both written and verbal
• Proven experience arranging travel and producing accurate itineraries, plan B & C, ability to navigate systems well and apply good judgment on how to optimise travellers time and business costs
• Demonstrated proactivity and ownership in role; strong team player and solution orientated; positive, common-sense attitude and efficient time management
• High-level technical capabilities
• Strong awareness of expense systems and cost control initiatives; high level of attention to detail and delivers high quality results
• Polished, professional approach, calm and composed manner, ability to work in a pressured environment and partner effectively across different hierarchies
• Flexibility and openness to change; understanding of the culture of an Investment Bank and ability to quickly grasp the political landscape and key people within the organisation

About Us

J.P. Morgan is a global leader in financial services, providing strategic advice and products to the world’s most prominent corporations, governments, wealthy individuals and institutional investors. Our first-class business in a first-class way approach to serving clients drives everything we do. We strive to build trusted, long-term partnerships to help our clients achieve their business objectives.
We recognize that our people are our strength and the diverse talents they bring to our global workforce are directly linked to our success. We are an equal opportunity employer and place a high value on diversity and inclusion at our company. We do not discriminate on the basis of any protected attribute, including race, religion, color, national origin, gender, sexual orientation, gender identity, gender expression, age, marital or veteran status, pregnancy or disability, or any other basis protected under applicable law. We also make reasonable accommodations for applicants’ and employees’ religious practices and beliefs, as well as mental health or physical disability needs. Visit our FAQs for more information about requesting an accommodation.

About the Team

J.P. Morgan’s Commercial & Investment Bank is a global leader across banking, markets, securities services and payments. Corporations, governments and institutions throughout the world entrust us with their business in more than 100 countries. The Commercial & Investment Bank provides strategic advice, raises capital, manages risk and extends liquidity in markets around the world.