General Administration Assistant- Part time (f/m/d)

The company is Japan's largest and one of the world's leading steelmakers, with manufacturing facilities in Japan and more than 15 countries worldwide. The company's group promotes four business fields: Engineering, Chemicals & Materials, and System Solutions, with the steelmaking business at its core. The four pillars of the management plan are "Restructuring the domestic steelmaking business and strengthening group management," "Promoting a global strategy to evolve and expand overseas businesses," "Taking on the challenge of becoming carbon neutral," and "Promoting a digital transformation strategy. Aiming to become the world's No. 1 steelmaker in terms of comprehensive strength," we will pursue the world's best technologies and manufacturing capabilities, and contribute to the development of society by providing superior products and services.

Job Responsibilities

The role of the General Affairs Department is to support and manage expatriate staff and to create an efficient and comfortable work environment through office administration.

Specific Duties

• Support for administrative procedures (residence permits, work permits, etc.) for expatriates and their families
• Management of company housing and ancillary facilities (appliances, repairs, house checks, etc.) and arrangement of contractors
• Management of company vehicles (insurance, maintenance, accident response, key management, etc.)
• Arrangements for flights, hotels, meeting rooms, restaurants, etc. on business trips
• Secretarial services for the president (schedule management, visitor relations, etc.)
• Coordination of schedules for VIP visits and on-site support
• General office management (insurance, utility bills, cleaning contractors, arrangement of supplies, daily necessities, IT equipment, etc.)
• Liaison and coordination with building management companies and other companies
• Office safety management and disaster prevention
• Provide operational support for other administrative and accounting staff (back-up in case of sick leave or vacation, etc.)
• Management of contracted hotels in Dusseldorf

Job Requirements

COMPETENCY ("Must") *Must meet all of the following requirements

• Experience with Microsoft Office in general
• Business level Japanese
• Good communication skills and ability to work in a group environment
• Positive attitude and willing to take on challenges

Preferred Requirement

• Business level German or English (speaking, reading, writing)

Apply online or feel free to contact me directly for more information about this opportunity.

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