Paralegal in the Office of the Secretary (all genders)

Job Description

Join a dynamic team at the heart of J.P. Morgan SE’s governance. Make an impact by supporting senior management and directors on key corporate matters. Grow your career in a fast-paced, collaborative environment.

As a Paralegal in the Office of the Secretary team, you will play a vital role in supporting Board operations and governance processes. You will collaborate closely with senior management and directors, ensuring seamless organization and compliance. This role offers exposure to high-level corporate topics and opportunities for professional development.

Job responsibilities

• Organize and prepare Board meetings, including logistics and calendar management.
• Support the preparation and distribution of agendas, board packs, and meeting materials.
• Provide meeting support and follow-up, including guest management, attendance tracking, and regulatory filings.
• Coordinate corporate governance filings with commercial registers in Germany and EMEA.
• Act as the contact person for external service providers assisting with filings for JPMSE branches in EMEA.
• Manage updates to corporate governance documents and coordinate with stakeholders.
• Coordinate Board member changes and ensure administrative onboarding.
• Handle internal and external audit requests, providing necessary information.
• Serve as the single point of contact with the notary’s office for JPMSE matters.
• Manage administrative topics, including invoicing, travel, and expenses.
• Request notarial certificates and handle powers of attorney.

Required qualifications, capabilities, and skills

• Demonstrated professional experience as a paralegal.
• Experience working with senior management.
• Fluency in German and English.
• Strong executive-level communication skills.
• Ability to build networks and work collaboratively.
• Positive, pragmatic, and constructive attitude.
• Flexible, adaptable, and open to change.
• Proactive approach and ownership of responsibilities.
• Professional demeanor; calm under pressure.
• High attention to detail.
• Solution-oriented mindset.

Preferred qualifications, capabilities, and skills

• Experience with diary management and handling competing priorities.
• Ability to anticipate needs and follow up proactively.
• Experience managing expectations through communication across organizational levels.
• Familiarity with corporate governance topics.
• Experience coordinating with external service providers.
• Prior exposure to regulatory filings and audit processes.
• Experience in a fast-paced, international environment.

About Us

J.P. Morgan is a global leader in financial services, providing strategic advice and products to the world’s most prominent corporations, governments, wealthy individuals and institutional investors. Our first-class business in a first-class way approach to serving clients drives everything we do. We strive to build trusted, long-term partnerships to help our clients achieve their business objectives. We recognize that our people are our strength and the diverse talents they bring to our global workforce are directly linked to our success. We are an equal opportunity employer and place a high value on diversity and inclusion at our company. We do not discriminate on the basis of any protected attribute, including race, religion, color, national origin, gender, sexual orientation, gender identity, gender expression, age, marital or veteran status, pregnancy or disability, or any other basis protected under applicable law. We also make reasonable accommodations for applicants’ and employees’ religious practices and beliefs, as well as mental health or physical disability needs. Visit our FAQs for more information about requesting an accommodation.

About the Team

Our professionals in our Corporate Functions cover a diverse range of areas from finance and risk to human resources and marketing. Our corporate teams are an essential part of our company, ensuring that we’re setting our businesses, clients, customers and employees up for success.

With large, global operations, the Legal team tackles complex issues and helps shape the regulations that affect the businesses. The group is organized into practice groups that align with the lines of business and corporate staff areas, which encourages collaboration on legal, regulatory and business developments as they arise.