Finance Support & Team Assistant (m/f/d)

Finance / Accounting

We are looking for a Team Assistant & Finance Support to contribute to the growth of our firm. The ideal candidate is a team player with exceptional communication skills, meticulous attention to detail, and creative problem-solving skills. This role supports the investment team as well as the new hired Head of Finance and requires the ability to juggle competing responsibilities while prioritizing.

Daily responsibilities include a mix of finance support tasks, calendar management, coordinating meetings, travel and logistics, and prioritizing across multiple leaders. We are looking for someone with strong experience working with a team in fast-paced environments, and the ability to handle sensitive information with excellent judgement, diplomacy and discretion.

Your Responsibilites

  • Support Head of Finance in regular reportings, accounting activities, i.e. support in tracking the key financial data, daily interaction with external accountants, support in quarterly reportings, preparation fo financial material for auditors etc. 
  • Manage and maintain multiple calendars, including recurring meetings, prioritizing appropriately and using good judgment in offering solutions to complex scheduling and meeting planning needs
  • Meetings may include Board meetings, team off-sites and ongoing staff meetings which includes coordination, audio/video set-up as needed, catering and program material preparation
  • Maintain databases, slack channel and other networking tracking activities
  • Respond to urgent inquiries from internal / external stakeholders on the teams’ behalf
  • Handle highly confidential information and documents with discretion and confidentiality
  • Process and track expenses in a timely manner for the team

What do you bring:

  • Few years of experience in supporting multiple level executives and small teams in office management as well as financial supporting tasks
  • Solid understanding of accounting activities
  • A strong team player, proactive, positive and personable with excellent communication skills and a “can do” attitude- willing to take initiative with confidence
  • Great passion for the entrepreneurial and start-up environment
  • Resilient, with ability to manage multiple projects and deliver quality work to deadlines
  • High degree of integrity when dealing with confidential and sensitive information
  • Advanced proficiency with outlook, google docs, as well as key applications such as Word, Excel, Powerpoint and Zoom

Our Offer

We are providing a family and life-friendly working environment including flexible working hours. We celebrate diversity and are fully committed to building teams that represent a variety of backgrounds, perspectives, and skills.Our job offer Finance Support & Team Assistant (m/f/d)
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Work Hours:

35 - 40 hours per week hours per week