About this role

Company and Job Overview

As one of the leading Japanese forwarding companies, we have been delivering exceptional logistics solutions for many years, backed by extensive expertise. With multiple locations across Germany and throughout the EU, we provide comprehensive services in transportation, storage, and distribution of goods.

Operating as a subsidiary of a major Japanese corporation, we work in close collaboration with our headquarters and are fully integrated into a global network. Our worldwide presence enables us to deliver seamless solutions to customers across borders. In Europe alone, we employ over 50 dedicated professionals, ensuring localized expertise combined with global standards.

They are seeking a Senior Staff HR (m/w/d) in their Düsseldorf (or Frankfurt) office.

Job Responsibilities

Manage the booking, correction, and reporting of the working times of employees
Manage all employee-related tasks in HRworks (digital employee folder, compliance documents, absences, reference letters, etc.)
Update internal guidelines and working manuals
Conduct preparatory payroll via HRworks and manage DATEV interface
Conduct preparatory payroll for our PRG branch
Create monthly overtime report
Manage internal benefit programs (benefit.me, direct insurance)
Support the yearly performance evaluation process
Organize company events (1x per year)
Conduct employee surveys and report results to management
Research and take care of legal matters with support of our lawyer
Keep updated on legal matters and ensure their incorporation into internal processes
Contract management and update of existing labor law-related documents
Take care of recruiting of new employees
Conduct onboarding process (offer, working contract, IT-setup, communication)
Conduct offboarding process (termination, reference letter, IT-setup, communication)
Take care of disciplinary actions (warning letter, termination)
Support expatriates
Schedule and conduct individual meetings and/or meetings with management
Mediator function between local employees and expatriate management
Manage and train the working student of the HR department
Set yearly goals for the HR department and ensure that they are met

Job Requirements

High proficiency in German and English (Japanese is preferable but not necessary)
Successfully completed studies in business administration with a focus on human resources or comparable
Knowledge of German labor law and employment regulations
First experience in HR processes, payroll and employee management
Knowledge of MS Office and HRworks
Structured and solution-oriented thinking and working style
High communication skills and able to work in a team
Independent and precise working style, hands-on mentality