Corporate Operations & Governance Specialist in Düsseldorf OR Wuppertal (m/f/d)

Overview

An international manufacturing group with European operations in Germany is seeking a proactive and hands-on Corporate Operations & Governance Specialist (m/f/d) to support the continued localization and development of its European business structure.

This position plays a key role in supporting corporate operations, governance, compliance coordination, management support, and day-to-day administrative functions within a multicultural and international environment. The role works closely with local management and headquarters stakeholders while coordinating with external service providers across IT, legal, and operational topics.

The ideal candidate is highly organized, adaptable, detail-oriented, and comfortable working in a growing organization where structures and processes continue to evolve.

Responsibilities

Corporate Operations & Administration

• Support smooth day-to-day business operations and internal administrative processes
• Maintain structured documentation, filing systems, and corporate records
• Coordinate internal workflows and support cross-functional business activities
• Assist with office operations, facility coordination, and general corporate administration

Governance, Risk & Compliance

• Support the implementation and maintenance of internal policies, governance frameworks, and compliance-related processes
• Coordinate compliance documentation, mandatory trainings, policy tracking, and audit preparation
• Assist in monitoring regulatory requirements and internal standards
• Support risk documentation and internal governance initiatives

IT & External Service Coordination

• Coordinate day-to-day IT-related topics with external service providers
• Support office IT operations including hardware coordination, user support, and system-related administration
• Assist with website maintenance and coordination of digital corporate tools
• Support IT-related documentation and operational continuity

Management Support

• Provide operational and administrative support to senior management
• Prepare reports, meeting materials, presentations, and follow-up documentation
• Coordinate schedules, meetings, and internal communication
• Handle confidential information with professionalism and discretion

Communication & Corporate Support

• Support internal and external communication activities
• Coordinate website content updates and corporate communication materials
• Assist with ad hoc projects and operational improvement initiatives

Requirements

• Professional experience in corporate operations, governance, administration, compliance coordination, office management, or similar functions
• Strong organizational and multitasking skills with a structured working style
• Business fluency in German and English is mandatory
• Japanese language skills are considered an advantage
• Experience working in an international or multicultural corporate environment
• Hands-on and proactive mindset with the ability to work independently
• Understanding of corporate processes, documentation standards, and compliance-related operations
• Basic understanding of IT infrastructure coordination and external IT vendor management
• High level of reliability, discretion, and adaptability
• Experience in small to medium-sized international organizations is preferred