Limited employment up to 6 months (f/m/d) - Personal Assistant to Chief AI Officer

We help the world run better At SAP, we keep it simple: you bring your best to us, and we'll bring out the best in you. We're builders touching over 20 industries and 80% of global commerce, and we need your unique talents to help shape what's next. The work is challenging – but it matters. You'll find a place where you can be yourself, prioritize your wellbeing, and truly belong. What's in it for you? Constant learning, skill growth, great benefits, and a team that wants you to grow and succeed.

What you'll build

Join our team as a Personal Assistant to a senior executive in the dynamic field of AI. In this role, you will be at the center of fast-paced decision-making, ensuring seamless operations and efficient coordination across internal and external stakeholders. Please note that this position is initially limited to a duration of six months.

Executive Support & Communication

• Provide comprehensive operational and administrative support to executive leadership
• Serve as primary liaison between internal teams and external stakeholders, fostering positive relationships and ensuring seamless communication
• Calendar & Meeting Management: Manage complex scheduling across multiple time zones, coordinating availability and preparing meeting materials including pre-reads
• Organize customer-facing meetings in collaboration with external Executive Assistants
• Facilitate meeting preparation sessions

Event Coordination & Travel

• Plan and execute internal and external workshops, meetings, and other events
• Research and secure appropriate venues and logistics
• Coordinate comprehensive travel arrangements and process related expense reports

Administrative & Process Management

• Generate purchase orders and manage procurement workflows
• Oversee absence management and administrative processes
• Collaborate with cross-functional teams to build efficient operational networks

What you bring

Required Qualifications:

• Experience: 4+ years of professional administrative or executive support experience
• Language Skills: Fluent English and in best case German
• Technical Proficiency: Advanced Microsoft Office Suite skills; experience with Concur (travel/expense management) and first experiences with Joule / Microsoft Copilot / and/or any other AI productivity solution
• Location/Cultural Fit: Experience supporting executives strongly preferred

Core Competencies:

• Organizational Excellence: Exceptional attention to detail with proven time management and problem-solving capabilities
• Prioritization: Demonstrated ability to manage competing priorities while focusing on urgent and high-impact initiatives
• Professional Acumen: High degree of discretion, initiative, and professional judgment when handling confidential information
• Adaptability: Flexible, growth-oriented mindset with openness to new processes and technologies
• Collaboration: Strong interpersonal skills with ability to work effectively across all organizational levels

Where you belong

At the SAP Business AI team, we are on a mission to bring innovative AI solutions to life and put them directly into the hands of business users. We cannot do this alone. It takes the hard work and expertise of many teams across SAP, engineering, product, and customer-facing, to truly make an impact. We collaborate closely across all of these to build Business AI technologies that are not only powerful, but meaningful: grounded in real business context, secure, and designed to make a genuine difference for our customers and the people who use them every day.

Your set of application documents should contain a cover letter, a resume in table form, school leaving certificates, certificate of enrollment, current university transcript of records, copies of any academic degrees already earned, and if available, references from former employers (including internships). Please also describe your experience and skills in foreign languages and computer programs / programming languages.