Working Student (f/m/d) - Executive Assistant - SAP Globalization - X

We help the world run better

At SAP, we keep it simple: you bring your best to us, and we'll bring out the best in you. We're builders touching over 20 industries and 80% of global commerce, and we need your unique talents to help shape what's next. The work is challenging – but it matters. You'll find a place where you can be yourself, prioritize your wellbeing, and truly belong. What's in it for you? Constant learning, skill growth, great benefits, and a team that wants you to grow and succeed.

What you'll do

As a Working Student in Business Administration, you will have the opportunity to support a senior executive at SAP with daily operations, ensuring the seamless management of their schedule and key administrative tasks. This role offers a hands-on experience in a fast-paced corporate environment and provides a unique insight into how high-level business decisions are made and executed.

Your primary responsibilities will include calendar management, executive meeting coordination, offsite meeting planning, and travel management. You will play a crucial role in ensuring the executive’s day-to-day tasks run smoothly by handling administrative duties and supporting the organization of critical events. This is a great opportunity for students interested in gaining real-world experience in business administration, event planning, and executive support.

Key Responsibilities:

• Executive Meeting Support: As part of your role, you will help organize and prepare for executive-level meetings. This includes preparing meeting agendas, gathering relevant materials, and ensuring all participants are informed of the meeting details. During meetings, you will take notes, track action items, and ensure follow-up tasks are communicated and completed on time. This will give you valuable exposure to high-level decision-making processes.

• Offsite Event Planning: You will assist with the planning and coordination of executive offsite meetings and events. This will involve tasks such as researching and booking venues, coordinating logistics, and managing all related administrative tasks. Whether it’s organizing a leadership retreat or a strategic planning session, you will be an essential part of ensuring the success of these events. Your organizational skills and creativity will shine as you help plan and execute these key initiatives.

• Travel Management: Arranging business travel will be another important part of your role. You will manage travel logistics, including booking flights, accommodations, and ground transportation, while creating detailed itineraries to ensure smooth travel experiences. You will be expected to handle any last-minute changes to travel plans and ensure that all travel arrangements comply with the company’s policies. This responsibility offers an excellent opportunity to develop skills in travel coordination and logistical planning.

• Document and Presentation Preparation: You will assist the executive in preparing reports, presentations, and other business documents needed for meetings and communications. This could involve gathering data, formatting documents, and ensuring all materials are accurate and well-presented. Your contribution will support the executive in delivering high-quality materials for internal and external stakeholders.

• General Administrative Support: In addition to the specific tasks outlined above, you will provide general administrative support to the executive, such as managing correspondence, organizing files, and tracking expenses. This will give you a broad understanding of how to manage business operations and administrative functions effectively.

What you bring

This role provides an excellent opportunity for students to gain valuable work experience in a large, global company. You will have the chance to develop your organizational, time-management, and communication skills while learning how business administration functions at an executive level. Working closely with a senior leader at SAP will allow you to gain insights into corporate strategy, decision-making processes, and project management, all of which will benefit your future career.

In addition to gaining practical experience, you will be part of a dynamic and collaborative team environment where your contributions are valued and recognized. SAP’s inclusive culture fosters learning and growth, and this role offers a fantastic stepping stone into future roles within the company or other corporate environments.

What We Offer

• Real-world Experience: Gain hands-on experience working in business administration and executive support, and develop skills that will benefit your future career.
• Flexible Hours: As a working student, we understand that your education is a priority. This role offers flexible working hours to fit around your academic schedule.
• Professional Growth: You will work closely with an executive and get valuable exposure to high-level business operations, project management, and decision-making processes.
• Networking Opportunities: Build connections with colleagues across different teams and departments at SAP, which could open up future career opportunities within the organization.
• Dynamic Environment: Be part of a leading global company known for innovation, inclusivity, and forward-thinking solutions.

Meet your team

The SAP Globalization Services team plays a critical role in ensuring that SAP’s products and solutions meet the diverse legal, regulatory, and cultural requirements of customers across different countries and regions.

Your set of application documents should contain a cover letter, a resume in table form, school leaving certificates, certificate of enrollment, current university transcript of records, copies of any academic degrees already earned, and if available, references from former employers (including internships). Please also describe your experience and skills in foreign languages and computer programs / programming languages.

This is a SAP global, strategic, paid, limited placement that provides candidates with opportunities to find purpose in their careers.

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Bring out your best

SAP innovations help more than four hundred thousand customers worldwide work together more efficiently and use business insight more effectively. Originally known for leadership in enterprise resource planning (ERP) software, SAP has evolved to become a market leader in end-to-end business application software and related services for database, analytics, intelligent technologies, and experience management. As a cloud company with two hundred million users and more than one hundred thousand employees worldwide, we are purpose-driven and future-focused, with a highly collaborative team ethic and commitment to personal development. Whether connecting global industries, people, or platforms, we help ensure every challenge gets the solution it deserves. At SAP, you can bring out your best. We win with inclusion