HR Assistant

A Japanese company is currently recruiting an HR Assistant to join its Düsseldorf office, with a focus on payroll and expat support.

In this role, you will be responsible for supporting payroll accounting, HR administration, and expatriate-related services, including coordination with SAP/DATEV systems and assisting the HR Manager with daily operations.

The ideal candidate should have solid experience in payroll or HR administration, strong numerical and system skills, and the ability to work effectively in an international environment with a detail-oriented and proactive approach.

HR Assistant Main Responsibilities:

• Prepare monthly payroll accounting (gross and net salaries) using DATEV
• Prepare accounting documents for SAP
• Prepare payroll-related payments and invoices
• Check salary and welfare accounts in SAP
• Complete term-end jobs and quarterly, half-yearly, and annual payroll accounting tasks
• Support expatriates with housing issues, medical treatments, appointments with authorities, and related service needs
• Support the return process for expatriates, including contract terminations and apartment/house returns
• Manage time recording, employee training, and working time control
• Prepare documents and evidence for expatriates' income tax filing and communicate with the tax advisor
• Support the HR Manager with ad hoc tasks

HR Assistant Ideal Candidate:

• At least 3 years of relevant industry experience
• Payroll calculation and accounting experience
• Knowledge of tax and social law ideally
• Proficiency in MS Office, DATEV, and SAP
• Business fluency in German and English
• High affinity for numbers
• Excellent communication skills
• Experience working in an international environment

All applicants for the HR Assistant must have the right to work in the country without any restrictions as the Company is not able to offer visa support.

We may consider applications from people on Working holiday and graduate visas, depending on their experience.